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Genealogical Society of Victoria
 
 
 

Guidelines and Referencing for Authors

Guidelines for Authors

When writing an article for Ancestor, please refer to this Style Guide for preparation of publication

Language and spelling

Great grandfather etc. (no hyphen)

Grand-daughter

Generally Australian English, as per the Macquarie Dictionary.

Italics

Names of commercial databases

Names of ships

Names of books, newspapers and magazines

Bold

Website addresses

Email addresses

Surnames of genealogical interest

Quotations

Single quotation marks for short quotes ( under 30 – 35 words) which are included in the text.

Double quotation marks for a quote within a quote.

Block quotations to be indented and italicised. No quotation marks are required. Introduce indented text with a colon.

If required, use in-text note identifiers for referencing quotations.

Spacing

Don’t indent paragraphs.

Single space after commas, colons, semicolons and at the end of sentences.

 

Numbers

Dates as 3 September 1803 etc. i.e. simple number, not 1st etc.

Give the month and year in full. Except for direct quotes when original must be maintained.

1800s, not 1800’s etc.

Numbers one to twenty as words, above twenty as numerals.

If at the start of a sentence, write in full or recast the sentence.

 

Weights and measures

Use those appropriate to the time and place with an equivalent in brackets if required.


Titles of articles 

Maximum capitalisation (title case).

As a general guide, all words except ‘a, an, the, at, by, for, in, of, on, to, up, and, as, but, it, or & nor’ should be capitalised.

Titles of references in endnotes - Minimum capitalisation  i.e. Capitalise only the first word and proper nouns.

 

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How to do Referencing (Citations)

Ancestor’s preferred style is based on the Documentary-Note system which uses in-text note identifiers. Superscript Arabic numerals are used to identify the notes, which are placed at the end of the article.

Examples

Books

A Comfort, A good age, Mitchell Beazley, London, 1997. JD Butler & DF Walbert (eds), Abortion, medicine and the law, Facts on File Publications, New York, 1986.

JD Butler & DF Walbert (eds), Abortion, medicine and the law, Facts on File Publications, New York, 1986.

Journals

J Gershuny, ‘Time Use, technology and the future of work’, Journal of the Market Research Society, vol. 28, no. 4, 1986, pp. 335-54.

Magazines

D Light, ‘A tax of the jitters’, Bulletin, 18 January 2000, pp. 50-1.

Unpublished material

KA Herbet, ‘Parallel knowledge: farmers and scientists and land classification’, BappSc thesis, University of Canberra, 1995.

Personal communications

S Savieri, interview with the author, 24 April 1999.

Websites

International Narcotics Control Board 1999, United Nations, Vienna, viewed 1 October 1999.

Electronic mail lists, Usenet groups and bulletin boards

L Murphy , ‘News for old hacks’, list server, 20 January 2000, National Journalists Association, viewed 7 February, http://www.nja.net.au/listserv/

CD-ROMs

Dr Brain thinking games, CD-ROM, Knowledge Adventure Inc., Torrance, California, 1998.

Second and subsequent citations

One author, two references

R Hyslop, Aye, aye, Minister: Australian naval administration 1939-59, AGPS Press, Canberra, 1990, p. 89.

 …

 …

R Hyslop, p. 25.

One author, multiple references

R Hyslop, Aye, aye, Minister: Australian naval administration 1939-59, AGPS Press, Canberra, 1990, p. 89.

R Hyslop, Australian mandarins: perceptions of the role of departmental secretaries, AGPS Press, Canberra, 1993, p, 45.

 R Hyslop, Aye, aye, Minister, p. 25.

Latin terms

Avoid ‘ibid’, ‘loc. cit’, ‘op. cit’ etc. for ease of understanding and replace with above referencing techniques.

Images

All images must have an acknowledgement in the following format:

Image courtesy of the author, Image courtesy of State Library of Victoria Pictures Collection etc.

Images referenced in text:

(Image 1), (Image 2)...

Captions for images referenced in text:

Image 1: …

 

If the images are not the property of the author they must be out of copyright or have a statement from the owner allowing Ancestor to publish the image. 

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